We believe the Democratic Party of Wyoming at its best embodies these values, and the Young Democrats of Wyoming exist to advance these principles and give the youth of Wyoming a voice for progressive change. We support a progressive, Democratic vision that challenges the Equality State and our Party to keep moving forward.
Constitution of the Young Democrats of Wyoming
We, the Young Democrats of Wyoming, in the interest of furthering the principles of the Wyoming Democratic Party and the Democratic National Committee, hereby claim ourselves to be the official statewide organization representing Young Democrats in Wyoming. We strive to better our state and promote the principles of equality, opportunity, social justice, and freedom within our society by supporting candidates, activities, and organizations that encourage Young Democrats to become engaged in the democratic process across the state. For these ends and upon these principles, we, the Young Democrats of Wyoming, do hereby establish ourselves and adopt this Constitution.
NAME AND AFFILIATION
Section 1. The name of this organization shall be the “Young Democrats of Wyoming,” hereinafter known as YDW.
Section 2. YDW shall, without objection, be affiliated with and become part of the Young Democrats of America, hereinafter known as YDA, and the Wyoming Democratic Party, hereinafter known as WDP.
Section 1. The YDW shall, to the greatest extent legal, possible and beneficial to Young Democrats, work in conjunction with the WDP, as well as local Democratic organizations.
Section 2. The YDW shall actively support to the extent legally allowed, all nominees of the local, state, and national Democratic parties.
Section 3. The YDW shall not support or endorse any candidate who is not the official Democratic nominee for office and shall remain neutral in Democratic primaries.
Section 4. The YDW may endorse or oppose non-candidate ballot initiatives by a unanimous vote of the Executive Committee. If any Executive Committee member chooses to recuse themself from such a vote due to a conflict of interest or similar reason, a “unanimous vote” in this circumstance shall be defined as all voting Executive Committee members, excluding the recused member.
Section 5. Executive Committee and General Body members shall not endorse or oppose candidates or ballot initiatives when representing themself as a representative of the YDW, unless the YDW supports or opposes those candidates or ballot initiatives as per the previous Sections of this Article.
Section 1: All Young Democrats in Wyoming shall be eligible for YDW membership. A Young Democrat is defined as any individual who declares themselves to be a Democrat in the state of Wyoming, has attained the age of fourteen (14), and has not yet attained the age of thirty-six (36).
Section 2: To be a voting member of the General Body, one must be a Young Democrat in Wyoming as defined in Article III, Section 1 and registered with the YDW through the Secretary.
Section 3: Any individual who falls outside of the age requirements for YDW membership may be considered an honorary member of the General Body with the unanimous approval of the Executive Committee when a quorum is present. Honorary members do not have voting rights within the General Body, do not count toward any quorum or vote thresholds, and are not eligible for elected positions within the Executive Committee.
Section 4: YDW shall not exclude on the basis of race, color, ethnic identity, national origin, religion, economic status, gender, gender identity, sex, sexual orientation, or ability.
Section 1: The YDW shall be governed by an Executive Committee. The Executive Committee shall consist of six (6) voting members: Chair, Vice Chair, Secretary, Treasurer, State/National Committeeman, and State/National Committeewoman.
Section 2: Quorum to hold an official vote of the Executive Committee shall be four (4) voting members, or a majority of currently serving Executive Committee members. If there is not a majority vote one way or the other, the motion will fail. If a vote is held via email, or otherwise conducted electronically, the motion needs four (4) votes to pass, or a majority of currently serving Executive Committee members. An electronic vote can only be introduced by the Chair or Vice Chair.
Section 3: All official business of YDW will follow the Abbreviated Robert’s Rules of Order.
Section 4: No voting member of the Executive Committee shall concurrently hold any other voting Executive Committee position.
Section 5: The voting members of the Executive Committee may appoint General Body members to the Executive Committee to fill roles and perform duties as needed. These appointed members will serve at the discretion of the elected members of the Executive Committee, and will be non-voting Executive Committee members.
Section 6: Job Descriptions and Duties of each office shall be as follows:
Every Executive Committee member shall raise funds for the sustainability and development for the Young Democrats of Wyoming under the direction of the Chair and Vice Chair.
Speaks for the YDW.
Provides direction, theme, and message.
Establishes yearly goals.
Networks and builds relationships with other organizations and individuals.
Provides motivation, assistance, and guidance to all members, specifically the Executive Committee.
Keeps Executive Committee members accountable in their positional duties.
Manages, develops, and works on recruitment strategies.
Authorizes YDW expenditures with the Treasurer.
Works with the Vice Chair and Treasurer on fundraising efforts.
Acts as liaison between the YDW and WDP.
Distributes notice of Executive Committee meetings and an agenda for the meeting at least 24 hours before the time of the meeting.
Assists and advises the Chair as needed.
Fills role of Chair when they are unavailable.
Maintains Charter of YDW with YDA.
Assists the Secretary in communication strategy development and implementation.
Assists in setting the goals and carrying out action plans of YDW.
Coordinates fundraising efforts with the Chair and Treasurer.
Keeps records and minutes of all meetings and functions of YDW.
Emails meeting minutes to all Executive Committee and General Body members and posts minutes to the YDW website within 48 hours of every meeting.
Maintains and keeps current the contact list and database of all YDW members.
Manages all emails and correspondence to General Body members.
Works with the Vice Chair to:
Develop all advertisements for YDW and YDW activities.
Design fliers, posters, and YDW literature.
Maintain branding scheme while developing t-shirts, buttons, and other promotional goods and advertisements.
Develop, maintain, and keep the YDW website current.
Develop press releases and other press related activities, including radio, television, print media, and digital/social media content.
Distributes all press materials to the media.
Maintains a calendar of YDW events.
Maintains record of all donations and expenditures.
Balances the budget and gives monthly budget reports to Executive Committee.
Authorizes YDW expenditures with the Chair.
Works with the Chair and Vice Chair on fundraising efforts.
State/National Committeeman & State/National Committeewoman
Represents YDW on a national level.
Provides the Executive Committee with quarterly updates on YDA.
Relays information from YDA to YDW.
Reports on the progress of YDW to YDA.
Attends the Young Democrats of America national meetings.
Gathers ideas from other states and shares them with the Executive Committee.
Advocates for the growth of the YDW.
Builds coalitions with neighboring states and regions to increase the membership of the YDW and YDA.
Must attend 50% of all YDA national meetings unless arrangements are made and agreed upon by the Executive Committee.
Section 7: The Executive Committee shall meet at least four (4) times each year, with no
more than two (2) meetings in any month qualifying to meet this obligation. Executive Committee meetings can occur in whatever physical or electronic means the Chair and Vice Chair deem appropriate.
Section 8: All Executive Committee members are required to attend 80% of YDW Executive Committee meetings unless previous arrangements are made with the Chair or Vice Chair. Failure to meet this requirement by voting members of the Executive Committee will initiate impeachment proceedings in accordance with Article XIII.
Section 9: Serving as an Executive Committee member is contingent on maintaining eligibility as a member. In the event an Executive Committee member loses their eligibility (i.e., due to change in age, political affiliation, or residency), and, upon reasonable notice, that Executive Committee member either cannot or does not come into compliance with the requirements for YDW membership outlined in Article III, Section 2, they shall be removed from the Executive Committee effective as of the next Executive Committee meeting.
Section 10: Any voting member of the Executive Committee who actively undermines YDW, violates this Constitution, repeatedly fails to attend or participate in YDW meetings or activities, repeatedly fails to execute their duties, or who otherwise similarly frustrates the mission of YDW will initiate impeachment proceeding in accordance with Article XIII.
Section 11: In the event of a vacancy on the Executive Committee, the Executive Committee shall appoint a replacement from the General Body by a majority vote to fill the remainder of the former Executive Committee member’s term. Appointments to fill a
vacancy shall be made within thirty (30) days of the vacancy.
Section 12: The Executive Committee shall have the power to create and dissolve special
and/or temporary committees for specific purposes, defined by the Executive Committee. These committees shall be composed of any group of two (2) or more General Body members, appointed by the Executive Committee.
Section 13: The Executive Committee shall have sole authority over decisions of the YDW, with the exception of the dissolution of the Executive Committee. All decisions, except where stated otherwise, are considered binding with a majority vote of the entire Executive Committee.
Section 1: Elections of the Executive Committee shall be held every odd year in the month of April.
Section 2: The outgoing Executive Committee shall be responsible for organizing elections, including the date, time, and location, each providing for reasonable attendance and participation of the General Body members and candidates for the Executive Committee.
Section 3: The election shall be announced and sufficiently publicized by the outgoing Executive Committee, including through all normal communication mediums and to all
appropriate Democratic organizations, no later than twenty (20) days prior to the date of the
Section 4: Only General Body members who meet the YDW membership requirements outlined in Article III, Section 2 will be considered eligible candidates for the Executive Committee.
Section 5: Candidates may declare their candidacy at any time following the previous election, but must declare their candidacy no later than twenty-four (24) hours prior to the time of the next scheduled election, in order to verify eligibility. No known declared candidates shall be excluded from being publicized when all other candidates are being publicized. All candidates shall be given equal opportunity to be promoted through the means of YDW. Candidates for the Executive Committee need not be present on the date of election to be eligible.
Section 6: All six (6) voting members of the Executive Committee shall be elected by a majority vote of the General Body members (in attendance).
Section 7: Voting may be conducted in any fashion that allows for the greatest participation of the General Body, but shall include confidential, in-person voting on the date of the election. All voting methods shall include reasonable assurance of security to prevent fraud or vote manipulation, including a method to ensure that only votes cast by eligible members are tallied.
Section 8: Votes shall not be tallied by any candidate for the Executive Committee, including candidates serving on the outgoing Executive Committee. Candidates shall have the right to observe vote tallying.
Section 9: Any candidate for the Executive Committee may, with reasonable cause, challenge the outcome of the election. In the event of such a challenge, the outgoing Executive Committee shall compile and organize all relevant election records for review by the leadership of the WDP, without the involvement of any outgoing Executive Committee members or candidates for the Executive Committee. If the leadership of the WDP determines that the outcome of the election was in error, the winners determined by the CDP shall take office with the incoming Executive Committee, or as soon as possible thereafter.
Section 10: The total number of valid votes cast may be made public with the election results and must be provided to the General Body upon request.
Section 11: Executive Committee members shall serve a term of two (2) years and are eligible for consecutive terms as long as they meet the criteria for YDW membership. The term may be reasonably extended or shortened to accommodate the actual date of the election.
NATIONAL AND STATE COMMITTEE REPRESENTATION
Section 1: The YDW is attributed three (3) committee members to the National Committee of the Young Democrats of America. The Chair, State/National Committeeman, and State/National Committeewoman shall serve as these committee members.
Section 2: The YDW is attributed four (4) committee member to the WDP State Central Committees. The Chair, Vice Chair, State/National Committeeman, and State/National Committeewoman of the YDW Executive Committee shall serve as these committee members.
Section 3: The YDW is attributed one (1) committee member to the WDP State Executive Committee. The Chair of the YDW Executive Committee shall serve as this committee member.
Section 1: The YDW Platform shall be written and approved every even year in the month of April through a Platform Convention.
Section 2: The Executive Committee shall be responsible for organizing this Platform Convention, including the date, time, and location, each providing for reasonable attendance and participation of General Body members.
Section 3: The Platform Convention shall be announced and sufficiently publicized by the Executive Committee, including through all normal communication mediums and to all appropriate Democratic organizations, no later than twenty (20) days prior to the date of the Convention.
Section 4: A draft YDW Platform shall be written and adopted by the Executive Committee before any Platform Convention. The Executive Committee shall sufficiently distribute this draft YDW Platform through all normal communication mediums and to all appropriate Democratic organizations, no later than twenty (20) days prior to the date of the Convention.
Section 5: Amendments to the draft YDW Platform must be submitted in writing to the Chair and Vice Chair at least one week (7 days) prior to the Platform Convention at which the amendment will be considered. The amendment will be considered approved through a majority vote of the General Body members (in attendance) at the Platform Convention.
Section 6: Only General Body members who meet the YDW membership requirements outlined in Article III, Section 2 will be able to propose amendments to the draft YDW Platform and participate in the adoption of the YDW Platform.
Section 7: The YDW Platform shall be considered approved once all proposed amendments have been voted upon and a majority vote of the General Body members (in attendance) has taken place to adopt the final YDW Platform.
LOCAL AFFILIATED ORGANIZATIONS
Section 1: The YDW shall, at the discretion of the Executive Committee, recognize local organizations as affiliated, whether they are organized by region, county, city, school, or other reasonable community of interest. Not more than one organization shall be recognized to represent the same region, county, city, school, or other reasonable community of interest.
Section 2: Local affiliated organizations may each select one (1) representative to serve on the YDW Advisory Board.
Section 1: The YDW Advisory Board is an informal board that shall advise the Executive Committee on all matters they and/or the Executive Committee see fit.
Section 2: The Advisory Board shall consist of no more than one (1) representative from each local affiliated organization, chosen from their membership, as defined by their organization, and may include a number of individuals chosen by the Executive Committee not to exceed the number of representatives from local affiliated organizations, but who may also be members of a local affiliated organization.
Section 3: No current member of the Executive Committee shall be a voting member of the Advisory Board.
Section 4: The Advisory Board shall meet at least two (2) times each year and such meetings shall not occur in the same month. Meetings shall take place at the discretion of the Advisory Board members who may organize themselves in a manner they see fit, including the appointment of a Chair and other leadership.
Section 5: The Advisory Board has the option to informally advise or submit formal recommendations to the Executive Committee. All formal recommendations must be approved by a majority vote of the members of the Advisory Board.
Section 6: All formal recommendations shall be considered and voted on by the Executive Committee, with implementation necessary by a majority vote. The recommendation and vote results shall be kept with all formal records of the YDW.
Section 1: The Executive Committee shall have the authority to draft by-laws or other guiding documents beneficial to serving the purposes outlined in this Constitution.
Section 2: No by-laws or other guiding documents shall supersede anything explicit or implied in this Constitution.
Section 1: The General Body shall be comprised of all individuals who meet the YDW membership requirements outlined in Article III.
Section 2: The General Body will meet no less than four (4) times during the course of one (1) year.
Section 3: The YDW Chair shall put forth an annual agenda to be approved by the Executive Committee which facilitates the goals of the YDW throughout their term in office. This agenda is to be approved no later than 30 days after the YDW Elections and presented to the General Body at their next regular meeting.
Section 4: The Executive Committee will release regular digital and traditional communications updating the General Body with activities, goals, and information.
Section 1: Only General Body members who meet the YDW membership requirements outlined in Article III, Section 2 are able to propose amendments to the YDW Constitution.
Section 2: Amendments to this constitution must be submitted in writing to the Chair and Vice Chair at least two weeks (14 days) prior to any General Body meeting at which the amendment will be considered. The Chair is then obligated to call for an Executive Committee meeting between 14 days and 7 days prior to the General Body meeting (if no meeting is already scheduled), at which time the Executive Committee must vote on the amendment. The amendment will be considered approved if two-thirds (⅔) of the Executive Committee and two-thirds (⅔) of the General Body members (in attendance) vote in favor of the amendment.
Section 3: If the Executive Committee fails to pass a proposed amendment, any member of the General Body may propose an identical amendment during the following meeting of the General Body. This amendment must be approved by three-quarters (¾) of the General Body (in attendance) in order to override the decision of the Executive Committee. The proposed amendment must be submitted to the Executive Committee at least five (5) days prior to the next General Body meeting. The Chair is required to then place the amendment on the agenda for that General Body meeting.
Section 1: Procedures for impeachment will be as follows:
Any person holding an elected office within YDW may be impeached if found guilty of failure to adequately perform their duties as outlined in Article IV, Section 6, Section 8, and/or Section 10.
Only General Body members who meet the YDW membership requirements outlined in Article III, Section 2 are able to bring forward impeachment charges.
Impeachment charges must be submitted in writing to the entire Executive Committee, including the accused party, no less than fifteen (15) days prior to their next meeting where such charges will be discussed and voted upon.
A two-thirds (⅔) vote of the members of the Executive Committee who are not charged with negligence shall be necessary to remove an individual from office.
Any impeachment decision made by the Executive Committee will be presented to the General Body at their next meeting. The Executive Committee’s decision must receive a two-thirds (⅔) vote of the General Body members (in attendance) to be considered binding or a three-quarters (¾) vote of the General Body members (in attendance) to be overturned. Only members of the Executive Committee who are not charged with negligence shall be eligible to vote in this General Body process.
Section 2: The Executive Committee reserves the right to remove anyone from an appointed position. Procedures for removal will be as follows:
Any person holding an appointed office within YDW may be removed if found guilty of failure to adequately perform their duties.
The person shall be notified in writing of the charges against them no less than fifteen days (15) prior to the Executive Committee meeting in which the impeachment will be discussed.
A two-thirds (2/3) vote of the members of the Executive Committee who are not charged with negligence shall be necessary to remove an individual from office.
CERTIFICATION OF CONSTITUTION
The undersigned Executive Committee members certify that the foregoing is a true and correct copy of the Constitution of the Young Democrats of Wyoming, approved and adopted by the Young Democrats of Wyoming General Body . This Constitution shall be considered in effect from the date signed.